e-Tender No: RBI/Bhubaneswar Regional Office/Estate/16/24-25/ET/582 The Pre-bid meeting for the captioned e-tender was held at 11:00 AM on December 16, 2024 at Estate Department, 2nd floor, RBI, Bhubaneswar, to discuss some clauses of the tender and to clarify queries, if any, raised by the interested vendors/ bidders. The meeting was attended by the following persons: Representatives of the Bank
i. Shri Sasanka Mohanty, DGM
ii. Shri Rahul Kanta, AGM
iii. Smt. Resmarani Sahoo, Manager
iv. Shri Guru Charan Behera, JE (T-E)
v. Smt. Arunima Dash, JE (T-E)
vi. Shri A Sravan Kumar, AM
vii. Shri Kshirod Kumar Rout, Assistant | Representative of the bidders
i. Shri Sumit Lall, M/s Power Solutions
ii. Shri Amarendra Parhi, M/s Power Solutions | 2. Two vendors attended the captioned meeting. The query raised and clarification given by the Bank are follows. | S.N. | Subject matter of the discussion/ Queries raised by the interested bidders | Clarification provided by the Bank | | 1. | Queries raised on the clause ‘the bidder/firm must have certificate issued from Pollution Control Board (PCB) regarding the proposed disposal of the old batteries to be taken by the firm under buy-back'. M/s Power Solutions informed that they have applied for the certificate from PCB for disposal of batteries but not yet received. Will the certificate of PCB of authorized channel partner through which battery is to be disposed suffice the tender requirement? | As per the terms and conditions of the tender, the bidder/firm must have certificate issued from Pollution Control Board regarding the proposed disposal of the old batteries to be taken by the firm under buyback. In the absence of such a certificate, the firm may submit an undertaking on its letter head that if the firm become the successful bidder, it will dispose off the batteries through its authorized channel partner, who have a valid certificate issued by PCB for the same. The firm should enclose the valid certificates issued by PCB to its authorized channel partner in the Techno-commercial bid (Part-I) along with the undertaking. | | 2. | Queries raised regarding “whether bid specific authorization is required for participating in the tender”. | As per the terms and conditions of the tender, OEM and authorized dealers having minimum 5 years’ experience in the field of work of similar nature are eligible for tender. The valid authorization letter from OEM is to be enclosed and bid specific authorization is not mandatory. | 3. Further, the bidder was advised to carefully undertake the bidding on the MSTC (version 3) and ensure that it is registered on the MSTC Portal (version 3)/ Website. The vendor was asked to coordinate with MSTC Support Persons and Estate Department Officials if he faces any issue while undertaking the bidding for the captioned e-Tender. 4. All the above-mentioned points were noted and agreed by the representative of the firm: -
These minutes of pre-bid meeting shall form the part of Bid document/ Agreement. -
Rest of the terms and conditions and specifications of the Bid document shall continue to remain same. -
The above clarifications are issued for the information for all the intending bidders. -
The submission of bid by the firm shall be construed to be in conformity to the Bid document and Amendments/ Clarifications given above. GM O-i-C
RBI, Bhubaneswar | |