RTI pleas bare bureaucratic apathy

Mantralaya

RTI applications filed by DNA over a period of two years have shown indifference by senior bureaucrats to the Supreme Court order, which means contempt of the court.

Sample this. After the Supreme Court order, an RTI application was filed on January 7, 2015 (not by DNA) to seek details of the order's implementation by the home department.

Only after the additional chief secretary (ACS-Home) was reprimanded and an inquiry ordered against the home department on May 5, 2015 by the chief information commissioner that a government resolution (GR) was released to put the SC order into effect. This is after the SC categorically asked home secretaries to ensure compliance and maintain records.

Incidentally, in the two years over which RTIs were filed by DNA, the home department has seen three additional chief secretaries while Mumbai police has seen two commissioners. The last ACS, Sunil Porwal went on to become a state information commissioner soon after retirement. He now heads the bench which has heard most of DNA's pleas.

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NA's first RTI query (see box) to know the status of the GR's implementation revealed that of the 18 committees that were to have meetings every three months, only six had any. Of the six, none but one gave proof — such as minutes of the meeting — that they had convened.

And those who did meet did not serve the purpose of the order. A total of 577 cases were identified where the accused were acquitted but no action was taken to deliver justice in the cases. Meetings of most committees started only after October 2016, when the police were directed to provide information on the meetings.

By the end of 2017, the situation was hardly any different. What came to be known was that in four committees, as per minutes of their meetings, the work of conducting meetings was relegated to officers junior to deputy commissioners of police, as mandated by the GR.

In six others, prosecutors who were members of the committee were not present, or rather, their signature was absent from the minutes of the meeting or they were not marked on copies of the minutes.

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When DNA sought details of the action taken against DCPs for not implementing the GR and the SC order, the home department stated that as per the GR, Mumbai police commissioner is expected to take the action. The police department did not furnish the details on many occasions, repeatedly flouting a state information commissioner order which directed it to provide the information. Pleas of penalty and disciplinary action are pending with the information commission.

The home department did a U-turn of sorts when asked if the additional chief secretary, principal secretary or any other home department official was monitoring implementation of the GR.

Asked before the information commission to reply with a notarised affidavit which has the approval of the additional chief secretary (appeals and security), the home department said the GR needed some improvising and was under consideration.

On February 26, 2019, the department came out with another GR to make the first one more effective.

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A Resolution With Little Resolve

Govt found first gr to be lacking, so it came out with another one, nearly 4 yrs later 

SC directives 

  • Home Department of all states must examine orders of acquittal and record reasons for failure of each prosecution
  • A standing committee of senior police and prosecution officers be formed for this
  • Consideration of the committees be crystallised and used to correct mistakes made during investigation and prosecution and be part of a refresher course even for senior officers
  • Home Departments of every state to take action against investigating / prosecuting officials for shoddy probe and prosecution
  • Home Secretaries of all states to ensure compliance. The record of consideration in compliance be maintained 

Oct 2015: First Govt Resolution

Quoting the SC order, the GR says: “Formulate a procedure for taking action against all erring investigating/prosecuting officers. All such erring officers identified, as responsible for failure of a prosecution case on account of sheer negligence or because of culpable lapses, must suffer departmental action. The above mechanism formulated would infuse seriousness in the performance of investigating and prosecuting duties and would ensure that investigation and prosecution are purposeful and decisive.” The GR says all acquittal orders be studied. For this, a committee headed by DCP in Commissioner of Police (CP) jurisdiction and additional superintendent of police (SP) at district level was formed. The committee was to be headed by a DCP with inspector (crime) and public prosecutor as members in Mumbai. Every three months, a meeting was to be held. The decision and action-taken details were to be sent to the CP, SP and Directorate of Prosecution. CP and Directorate of Prosecution will primarily be responsible for implementing GR. 

Feb 2019: A second, ‘improved’ GR

  • At any cost meetings have to take place every three months and responsibility of having such meetings will be of heads of committees (DCPs). 
  • The details of the every three monthly meeting will have to be filled in the format given in the GR and submitted to Commissioners of Police. 
  • If desired action suggested by the committees on investigating officers and prosecutors is happening or not, the supervision of this will lay with Commissioners of Police and Directorate of Prosecution. 
  • The Commissioner of Police after getting three-month data, it will forward the same to Director General of Police and Directorate of Prosecution along with chapter wise remarks and action taken report every three months. 
  • An abstract of the calendar year reports submitted by the committees at the district level and police commissionrate level, will have to be submitted along with analysis by Director General of Police and Directorate of Prosecution by the end of January to state government.
  • If the above orders are not followed, serious view will be taken of it.

‘SC Order Not Some Stray Piece Of Paper!’

It is unfortunate that something like this is being implemented properly only after a series of RTI applications were filed. The topmost court’s order should not be treated like any other paper. This should have been done by the government on their own instead of being pursued through RTI. They could have given some clarity on training module too. They work as per their will which is uncalled for in a democratic process. If the order is implemented properly, it will reduce instances of innocents being accused and bring accountability into the system. —Bhaskar Prabhu, RTI activist whose application first brought to fore the contempt of SC order by state govt

Series Of RTI Applications Filed By DNA

  • March 28, 2016: RTI plea seeks details of implementation of GR and SC order 
  • May 20, 2016: Incomplete info leads to first appeal; appellate judge, who gave the incomplete info through PIO (Mumbai CP office), himself adjudicates appeal
  • Sept 19, 2016: State information commission (SIC) orders uploading of details on implementation of GR which sought setting up of committees to enforce SC order
  • November 16, 2016: DNA reports inaction over GR; of 18 committees, only six meet and one provides minutes of meet as proof; plea for penalty pending with SIC 
  • March-May, 2017: Info sought from CMO, Home Dept, Mumbai CP office on action taken on committee heads for violating GR and SC order. DGP office directs DNA to committee heads for the information against the committee heads themselves
  • May 30, 2018: Details sought on SC order about training material from Mumbai CP office and home department 
  • June 17, 2018: Details sought of monitoring by Home Dept officers, particularly by additional chief secretary and principal secretary as SC order was directed to the home secretary for compliance 
  • July 4-7, 2018: DCP (Detection), Mumbai Police and Directorate of Prosecution inform DNA in response to our May 30, 2018 plea that GR does not say anything about course content 
  • September 24, 2018: For the second time, SIC directs Mumbai police to reply to plea filed in March-May 2017 seeking details of action taken against committee heads who did not conduct meetings. This order, like the previous one, is marked to the Mumbai CP 
  • October 29, 2018: Penalty and disciplinary action sought for not providing details of action on committee heads; SIC does not hear the matter though other appeals on the same subject are heard. Appeal pending. 
  • January 2, 2019: SIC takes up plea filed on June 17, 2018. Considers history of the case and asks for affidavit to be filed after approval of additional chief secretary (appeals and security) if they are doing any monitoring of GR and SC order 
  • January 31, 2019: PIO of Home Department submits notarised affidavit after approval of ACS (appeals and security), saying GR improvement under consideration 
  • February 11, 2019: SIC follows up on Jan 31 hearing, during which PIO (Home) shows proof that ACS (appeals and security) had approved the affidavit and that a new GR is on the anvil 
  • February 26, 2019: Home Department issues a revised 
  • GR to introduce monitoring mechanism, but makes no mention of refresher courses